Board Meeting Minutes for 12-13-2022

Minutes
Town of Reedsburg
Monday, December 12, 2022
Town Board Monthly meeting @ 7:00 pm 

 PRESENT:  Chairperson-Chad Allen, Supervisor I-Rebecca Klitzke, Supervisor II-Terri Connors, Clerk-Rebecca Meyer, Treasurer-Kathy Schwartz
Also Present:  Clark Thompson, Carl Mundth

  1. Town Board Monthly Meeting Called to order with the Pledge of Allegiance at 7:00 pm by Chairperson C. Allen.
  2. Certification that the meeting met the criteria of open meetings law by Clerk R. Meyer by being on the town website and on the door of the town hall.
  3. Adopt Agenda - Motion by Klitzke / Connors to adopt the agenda. Motion carried unanimously.
  4. Approve minutes from previous meeting – The November 1st Special meeting minutes were reviewed. Motion by Connor / Klitzke to approve the November 1st Special meeting minutes as written. Motion carried unanimously.  The November 14th monthly meeting minutes were reviewed. Motion by Connors / Klitzke to approve the November 14th monthly meeting minutes as written.  Motion carried unanimously.
  5. Anyone wishing to speak about a topic that is not on the agenda.  Nobody spoke.
  6. Discussion for a loan for the Prairie View Bridge in the amount of $200,000 from Reedsburg State Bank. The loan is for two years at 4.5% interest with no early payoff penalties.  Motion by Klitzke / Connors to approve the resolution to borrow $200,000.00 for the Prairie View Bridge.  Motion carried unanimously. Loan papers were signed. 
  7. Discussion for a loan for the Ambulance addition in the amount of $109,000 from Reedsburg State Bank. The loan is for two years at 4.5% interest with no early payoff penalties.  Motion by Klitzke / Connors to approve the resolution to borrow $109,000.00 for the Ambulance addition.  Motion carried unanimously. Loan papers were signed. 
  8. Caucus date has been set Motion by Connors / Klitzke for Monday, January 09, 2023 at 7pm with the Town board meeting immediately following.
  9. Discussion regarding assessment re-evaluation.  Clerk R. Meyer spoke with Bob Madvig and he said he will put the Town of Reedsburg on his calendar to do a full re-evaluation in 2024.
  10. Discussion regarding increasing the mowing rate for Babe Cemetery.  Clerk R. Meyer explained that Jill Corwith has mowed the cemetery for many years at $15 per mowing.  With the increase in fuel prices, Jill is requesting an increase in the per mowing rate.  Motion by Klitzke / Connors to increase the mowing rate of Babe cemetery to $20 per mowing beginning with the 2022 mowing season and also pay for additional supplies.  Motion carried unanimously. 
  11. Ambulance meeting recap given by R. Klitzke.  See written reports below.  
  12. Highway report by Clark Thompson

v Bridge on Prairie View is coming along good

v Fuel is coming tomorrow

v Down payment was made on the truck to be purchased from Village of Spring Green

  1. Building Inspector Report: Building permits by GEC – report given by Clerk Meyer

v Todd Erdman @ E7167 Junction Rd. for an accessory building

  1. Supervisors and Chairperson Reports:

v T. Connors - Supervisor II – Nothing at this time

v R. Klitzke – Supervisor I – Nothing at this time

v C. Allen – Chairperson – Received notice of 2 annexations one for Dennis Lichte on South Dewey for .50 acres and for James & Rebecca Krueger for 4.67 acres by Alexander and STH 23. 

  1. Clerk R. Meyer presented Monthly Bills to be paid.  Motion by Connors / Klitzke to pay the monthly bills as presented. Motion carried unanimously.  
  2. Treasurer report given by K. Schwartz

v $582.00 – (Special assessment letters - $100, Hall Rent - $100, Cemetery lot - $200, Building permits - $164, Dog Tags - $18)

  1. Calendar Dates

v Plan Commission – Jan 23, Feb 27 & March 27@ 6:30 pm

v Town Caucus – Jan. 9 @ 7pm

v Town Board meetings: Jan 9 immediately following Town Caucus, Feb 13, Mar 6@7:00 pm

  1. Anything Reasonably related to agenda. Nothing at this time
  2. Adjournment - Motion by Klitzke / Connors to adjourn the monthly Town Board Meeting at 8:25 pm.  Motion carried unanimously.

 

Respectfully Submitted,

 

Rebecca L Meyer

Town of Reedsburg Clerk, (608)524-3999

TownofReedsburgClerk@gmail.com

www.tn.reedsburg.wi.gov

Reedsburg Area Ambulance Service Commission

Tuesday, November 22, 2022

The meeting began with a call to order and unanimous approval of the consent agenda items which were the minutes of the October meeting as well as the financial statements from the October meeting. 

There was no public comment.

Director Kowalke addressed the Commission about some of the comments that had been made about the building addition and current situation with the ambulance service.  He discussed that there is no satellite station on the horizon and the city administrator confirmed that as well.  The new building is anticipated to serve the needs of the service for the next 20 years and hopefully more; it would be able to facilitate double the current staffing levels from 2 ambulances to 4 ambulances.  He stated that the need for an addition is a ‘today’ need as opposed to putting the project off for future consideration.  The entire process has been underway for over eight years now and is expected to be in the area of 1.8 million dollars.  It was decided that paperwork should be sent to the lawyer for approval due to many concerns about the details of the project.  The floor was open for discussion and comments from the commissioners and others present.

President Mihlbauer-Luther asked if an additional informational meeting would be beneficial to invite concerned parties to attend and include the attorney’s comments or if the Commission desired to vote on the addition immediately.  A motion passed by majority of a roll call vote to have a special meeting on Tuesday, November 29, 2022 at 7:00pm at the Station.  A special informational meeting will be held, immediately followed by a Commission meeting to approve or deny the addition.

The agenda items to approve or deny the funding for the addition, approve or deny the addition bid from Harmony Construction, and the appointment of a signatory relating to the addition were tabled until the next meeting.

Discussion took place about the ambulance coverage for the Village of Rock Springs and why it was not a member of the Commission.  The Ambulance Service will send the Village an assessment invoice in 2023 when other Commission municipalities’ invoices are mailed out.

Director Kowalke presented his monthly report.

The meeting closed with adjournment.

Respectfully submitted,

Rebecca M. Klitzke

Tuesday, November 29, 2022

The meeting began with a call to order.

Director Kowalke gave a presentation on the history of the ambulance service and the ambulance addition.  Discussion took place regarding the financing and funding details with Todd Polk who was present from Community First Bank in Reedsburg.  Discussion continued with commissioners and other attendees asking about details of the addition and financing situations.  Discussion continued at length.

The Commission voted by roll call 18-3 to approve the funding for the ambulance addition.
            The municipalities will need to have their portion of the funding paid to the ambulance service
            in the office by February 20, 2023.

The Commission voted by roll call 21-0 to approve the addition bid from Harmony Construction.

The Commission voted to approve the contract between municipalities relating to the ambulance addition that Director Kowalke presented.

The Commission voted to appoint Kurt Mead and Jerry White as signatories relating to the ambulance addition.

The meeting closed with adjournment.

Respectfully Submitted,

Rebecca M. Klitzke

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